2.9 What is the standard content of the tender evaluation report?

The tender evaluation report is drafted by the secretary of the evaluation committee and signed by all voting members and the chairman.

The tender evaluation committee must have an odd number of members, at least three, with all the technical and administrative capacities necessary to give an informed opinion on the tenders. The members of evaluation committee should give an objective and impartial professional opinion.

The tender evaluation report should be drafted summarizing the evaluation process and reasoning the decisions of the evaluation committee

The content of the evaluation report[3] differs depending on the procurement procedure. In the below table the minimum of required documents are provided for the two most common procurement procedures: Single tender procedure and Negotiated procedure without publication.

Negotiated procedure without publication Single tender
  • Composition of Evaluation committee
  • List of companies invited to tender
  • List of received offers
  • List of offers that met minimum criteria
  • Timetable of meetings/negotiation rounds
  • Negotiation result
  • Signatures of persons involved in evaluation
  • Composition of Evaluation committee
  • Selection of tenderer(s)
  • Description of the negotiation process
  • Negotiation result
  • Signatures of persons involved in evaluation
  • Composition of Evaluation committee
  • Selection of tenderer(s)
  • Description of the negotiation process
  • Negotiation result
  • Signatures of persons involved in evaluation

Written records of the entire tender procedure must be kept confidential and retained by the Beneficiary of the grant.

   

This publication has been produced with the assistance of the European Union. The contents of this publication are the sole responsibility of Regional Development Agency West and can in no way be taken to reflect the views of the European Union Office in Kosovo .

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